Automations

Work that runs on its own when calls come in, documents land, or cases change.

Work that arrives

Calls, emails, faxes, texts, and mail get handled the moment they land.

How it works

It listens to your communication systems (phone, email, fax), your case management system, and your Microsoft environment. When something happens in one, the right action happens in the others.

TRIGGERS SUPERPOWERS YOUR SYSTEMS Incoming Comms email · fax · text · call Case Updates uploads · status · phase AUTOMATION ENGINE ✉ Email & Fax Triage · Auto-Response 📁 Auto-Rename · File · Folder Sort 🔍 Field Extraction · Redaction ⚖ Settlement · Attorney Fee Calc 📋 Phase Actions · Scheduling 📤 Outbound Dispatch · Mail Routing FILED TO FILEVINE Records filed to case. Task created for review. UPDATED IN FILEVINE Settlement $485K. Attorney fees $145K. Filevine Cases · Documents Microsoft 365 Email · Teams · Calendar COM Communications email · fax · mail · post INCOMING COMMS Inbound fax · medical records · Johnson CASE UPDATE Settlement sheet uploaded · Blake

Work your cases trigger

When a case is created, changes phase, or is archived, the follow-through runs on its own.

How it works

Case events trigger it, automation handles the rest. When a case is created, a phase changes, or a schedule fires, the task engine runs automatically: tagging records, applying templates, loading expenses, and keeping your case system organized without anyone lifting a finger.

CASE EVENTS TASK ENGINE YOUR SYSTEMS 📁 Case Created new matter opened 🔄 Phase Changed matter stage updated Schedule nightly · weekly cron TASK ENGINE 🏷 Auto-tag by practice area & status 📋 Apply phase action templates 💰 Load standard expenses 🗂 Archive closed & resolved cases ✅ Generate taskflow checklists 🔗 Link related matters PROCESSED PI case auto-tagged · Active · Medical Lien flags set. APPLIED → Settlement phase — 5 tasks created Template applied. PROCESSED 12 standard expenses loaded · Case #8842. FV Filevine Tagged · Organized $ Expense Ledger Loaded · Reconciled Taskflows Checklists · Assignments CASE CREATED PI matter — Maria Reyes filed PHASE CHANGED Case #7210 moved to Settlement SCHEDULE Nightly expense run — 47 active cases
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